Accommodation

Hotel bookings are no longer available via the online registration form. Should you wish to make a new booking or make changes to an existing booking, please contact the hotel directly by using the contact form below.

Accommodation Contact Form »

Our Accommodation and Housing specialists have secured rooms at a selection of hotels within close walking distance of the Gold Coast Convention and Exhibition Centre.

To maximise networking opportunities during the Symposium, delegates are encouraged to book your stay at these hotels during your registration, or at a later date by contacting the Symposium Managers.

Book early to secure your room and take advantage of the following:

  • Specially negotiated rates
  • Flexibility to change or cancel your booking at any time up to 30 working days prior to the Symposium start date
  • One night’s room rate deposit is all you pay to secure your booking – no full pre-payment needed, however it may be made if you prefer.
  • Fully refundable deposit up to 30 working days prior to the Symposium start date.

Please click here to view our interactive map which includes both the venue and the below mentioned accommodation options.

Reap the benefits of booking with the Symposium Managers and stay in one of the officially contracted hotels below:

Sofitel Broadbeach
This straightforward, sleek hotel is a 4 minute walk from the Gold Coast Convention and Exhibition Centre. The bright, unfussy rooms feature flat-screen TVs, tea and coffeemaking facilities, and marble bathrooms. There are 2 restaurants with adjoining terraces and a sports bar with a game lounge. Additional amenities include an outdoor pool, a tennis court, and a fitness centre.
SGC-BB 5 Star 4 minutes walk to venue
Classic River View King
Room Type Nightly Room Rate Daily Breakfast Rate Wi-Fi
Classic River View Room SGL/DBL/TWN $249.00 $30.00 pp. Included in rate 

Superior Ocean View Room               SGL/DBL/TWN

$289.00 $30.00 pp. Included in rate
Mantra Broadbeach On The Park
Overlooking Victoria Park, this apartment complex is a 4 minute walk from the Gold Coast Convention and Exhibition Centre.  The rooms are bright, have sleek decor most have balconies with views of the city or the park. Airport shuttles are available for a fee. Other amenities include a heated outdoor pool, a fitness room, and a spa with a steam room and a sauna.
4 Star 4 minutes walk to venue
2 Bedroom Apartment Balcony
Room Type Nightly Room Rate Daily Breakfast Rate Wi-Fi
1 Bedroom/1 Bathroom Apartment SOLD OUT $197.00 N/A $10.00 / day 
2 Bedroom/2 Bathroom Apartment              TWN/TPL $260.00 N/A $10.00 /day 
3 Bedroom/3 Bathroom Apartment                         TPL SOLD OUT $360.00 N/A $10.00 /day 

*Please note this hotel has a minimum 3 night stay. Wi-Fi rate is nightly, up to 1GB of data for 1 device.

 

 

 

*Prices are listed per room per night and are quoted in Australian Dollars, including the 10% Goods and Services Tax (GST).Rates may increase without notice due to changes in government charges, taxes or levies.

A minimum one night’s deposit must be paid at time of booking to guarantee reservation.

Bedding Configurations

Hotel rooms

Single (SGL): A single occupancy room with one bed

Double (DBL): A double occupancy room with one bed

Twin (TWN): A double occupancy room with two beds

Apartments

One Bedroom Apartment: An apartment with one double bed or two single beds

Two Bedroom Apartments: An apartment with Two Queen Beds

Three Bedroom Apartments: An apartment with Two Queen Beds & 2 Single beds

Please note bedding configurations are subject to hotel availability.

 

Accommodation Terms & Conditions:

Booking Procedures

How to Book

The Symposium Managers will forward your contact details, reservation and deposit to the hotel of your choice.

Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the Symposium Managers who will be more than happy to assist.

Deposit

A minimum of one night deposit of the room rate is to be paid at time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed until the deposit payment is received. 

The balance of your hotel account for all nights booked and any incidental charges (less the deposit paid to the Symposium Managers will be payable to the hotel at the time of check-out.

NB: Please contact the Symposium Managers if you wish to pay in full prior to arrival.

Changes to bookings

Any required changes to your booking must be requested in writing to the Symposium Managers by 30 working days prior to the Symposium start date.

Late bookings

New bookings and changes to existing bookings requested within 30 working days prior to the Symposium start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.

Cancellation Policy

Flexible terms and conditions apply to amendments or cancellations made up to 30 working days prior to the Symposium. Cancellation charges will apply after Monday 1st May 2017.

Cancellation charges

A cancellation charge of one night’s accommodation rate will apply for cancelled bookings from 30 working days prior to the Symposium date.

A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.

All cancellations and changes to your reservation must be made in writing to the Symposium Managers.

Reduction of stay

Should you need to reduce your stay within 30 working days of the start of the Symposium; cancellation charges may be incurred at the hotel’s discretion.  

Non-arrival / no show

In the event of a non-arrival when one night deposit has been paid, your room will be held until the following morning (10:00 hours) and your one night’s deposit will be retained by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.

Rates

The negotiated rates are valid up to 30 working days prior to the Symposium start date. After this, accommodation is subject to availability and rates are subject to an increase.

The Symposium Managers have negotiated the most favourable rates available at this time, the rates may increase at any time without notice (including changes in Government taxes or levies); the Symposium Managers will endeavour to notify of any changes in rates or accommodation inclusions.

Check-in Procedures

As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.

The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released.

If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.

Please note the daily incidental charge may vary across the listed hotels.

Daily Incidental Charges

Please note the daily incidental charges the hotel will hold on your credit card may vary across the listed hotels.  Should you wish to confirm the amount that will be held against your card, please enquire with your hotel during check-in.

Late Arrivals / No Shows

Please indicate when you register, or notify the Symposium Managers in writing, if you will arrive at your hotel after 18:00 hours. Failure to do so may result in your room being treated as a no-show and being released.

Check in / check out times

Check-in time for most hotels is 15:00 hours and check-out time is 10:00 hours. While the selected hotels will do their best to have your room ready upon arrival, should you wish to guarantee your check-in before 15:00 hours, you will need to pre-book and pay for the previous night. If you wish to guarantee a late check-out you will need to book for the next night.  

These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the Symposium Managers in writing.

Group Bookings

If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels, please contact the Symposium Managers with your group booking requirements.

If you would like to make a group booking of 15 rooms or more at a hotel not listed above, the Symposium Managers will endeavour to secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our accommodation specialists have the buying power to ensure all your needs are met and your booking is managed efficiently.

Contact the Symposium Managers today to secure your group booking.